Dashboard, Sidebar, and Topbar

This page provides an overview of the main navigation and dashboard features in the Craft your Taste application. It will help you understand what you see when you log in, how to use the key navigation elements and how to edit your profile information.

Accessing the Application

Make sure you are logged in to access the following link :

Home

You can also access it by going to the Dashboard section in the menu.

Dashboard Overview

When you log in, you are greeted with the main dashboard. Here you can find :

• Last Registrations Table: Displays recent activities, including:
  • Type of activity (e.g., Post harvest, Harvest step)
  • Activity description (e.g., Transfer to storage unit, Harvest)
  • Date of the activity
  • Registered by (user who performed the action)
• Storage Units Section: Shows storage unit statistics:
  • Total amount of storage units
  • Total capacity (in liters)
  • Tabs to filter by type: General, Tank, Barrel, Other storage unit types
• Total Working Hours Spent: This area displays the total number of working hours recorded. If no data is available, an informational message will be shown.

Sidebar (Menu)

The sidebar provides quick access to the main modules of the application:

• Navigation Icons: Each icon represents a module (e.g., Vineyards, Harvest, Cellar, Tasks, Inventory, Employees, Documents, Winery Setup, etc.)
• Open/Close Menu: Use the toggle button (located at the bottom of the sidebar) to expand or collapse the menu for more space or easier navigation.

Topbar

The topbar contains user and session controls:

• Current Winery and Time: Displays the name of the current winery, your city and the current time.
• Account Information: Shows your username and avatar. By clicking on your username, you can view or directly edit the information related to your profile. The following data is available: first name, last name, date of birth, language, date format, and login information update. If you check "Update login information," the following fields will appear: email address, new email address, current password, new password. You can modify them if necessary. If you have made one or more changes, don’t forget to click "Save." If you have only viewed your profile information without making any changes, you can click "Cancel."
• Language Selector: Change the application language using the language dropdown in the topbar.
  
  • EN (English): Displays the application in English
  • FR (French): Displays the application in French
  • IT (Italian): Displays the application in Italian
  • NL (Dutch): Displays the application in Dutch.
• Sign Out: Click the "Sign out" button (with an arrow icon) to securely log out of your session.

Quick Reference

• Change Language: Topbar > Language dropdown ("EN")
• Sign Out: Topbar > "Sign out" button
• Open/Close Menu: Sidebar > Toggle button (menu icon)

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Winery Configuration

This page allows you to register and manage your winery's information.

Accessing the Application

Make sure you are logged in to access the following link :

Winery Setup

You can also access it by going to the in the General section of the menu, by clicking on winery setup.

Information You Can Register

The following information can be registered for your winery: All fields marked with an asterisk are mandatory.

• Winery Name (required)
• Address - You can provide the physical address of your winery.
• Email (required)
• Additional information – for any useful details.
• Mobile Phone Number (this field may be required)
• Fixed Phone Number (this field may be required) ⚠️ You must fill in at least one of the two fields: Mobile Phone Number or Fixed Phone Number. This is mandatory. ⚠️
• City (required)
• Zip Code (required)
• Country (required)
• Unit The dropdown for unit is meant to give information about the used units system in your country.
• Company details If you check this field, you will need to fill in the following information: The "Company information" form will open, where you can/must provide the following details: In this section, you must provide your official company information. These details will be used for invoicing purposes.
  • Company name (required)
  • Email (required)
  • VAT number (required) If you do not yet have access to this data, you may enter a slash
  • Excise number (required) If you do not yet have access to this data, you may enter a slash
  • Agricultural number (required) If you do not yet have access to this data, you may enter a slash
  • Website URL (required)
  • First name of the company representative (required)
  • Last name of the company representative (required)
  • Address (required)
  • Additional information If you check the "Same address" field, the zip code, city, and country will be automatically filled in with the values you previously entered for your winery.
  • Zip code (required)
  • City (required)
  • Country (required)

You can click on "Save", then "YES" to save.

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Employees & Contractors

This page is for winery managers who need to manage both employees (permanent staff) and contractors (temporary or external workers such as seasonal staff or service providers).

Accessing the page

Make sure you are logged in to access the following link :

Employees & Contractors

You can also access it by going to the General section in the menu, then Employees & Contractors.

On this page, you’ll be able to:

-View important details such as the creation date, the last modified date of the employee, first name, last name, pesticide license, email address, and role.

-Add and manage all employees and contractors working at your winery.

-Grant platform access to specific employees, allowing them to log in and use the system.

-Perform actions such as editing or deleting employee profiles.

How to Add an Employee

1. Click the "+" button (usually located at the top).
2. Fill in the required information in the employee form. When adding a new employee, you will typically need to provide the following information: Required fields are marked with an asterisk () in the form.

• First Name (required)
• Last Name (required)
• Contact Email - This email will be used when the platform sends automated emails to the user.
• Calling name - Use this if you prefer a nickname or informal name instead of the full name.
• Phone Number - This is used only for internal HR records.
• Birthdate (You must enter the date in the DD-MM-YYYY format.) It’s simply to wish the employee a happy birthday on their special day!
• Pesticide license The Phytolicence is the official certification code associated with an employee's crop protection license. Enter it in this field to ensure the number is displayed in the crop protection spraying log.
• Address This is used only for internal HR records.
• Zip code
• City
• Country
• Role/Position (required) - Specify whether the employee is a manager or a regular employee. In future platform updates, managers will have more access rights than regular employees.
• Access to the platform If you check this option, an email field will appear, and you will be required to fill it in to save your employee. Employees with platform access will have personal login accounts and full system access. Regular employees, by contrast, won’t have login access; they can only be assigned to tasks or activities. Their data can be viewed and managed only by users with platform access.

3. Click "Save" to add the employee to your winery. Once saved, the new employee will appear in your list.

How to Modify an Employee

1. Click on the three dots to the right of the employee's row you want to edit.
2. Click on "Edit employee".
3. Modify the information you want.
4. Click "Save" to save the changes. Your updates will be applied immediately.

How to Delete an Employee

1. Click on the three dots to the right of the employee's row you want to delete.
2. Click on "Delete employee".
3. A window will open asking you: "Do you really want to delete this employee?"
4. Click "OK" if you want to delete the employee.
5. The employee will be permanently deleted and removed from your list. ⚠️ Important Note : Deleting an employee does not remove the activities or records that were previously registered under that employee’s account. All historical data remains safely stored in the system.

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Vineyard and Grape Parcel Configuration

This pages allows you to view and manage information related to your vineyards and grape parcels. Below is a guide to the information you can find on this page.

Accessing the page My Vineyard

Make sure you are logged in to access the following link :

Vineyards Configuration

You can also access it by going to the Configuration section in the menu, then My Vineyards.

Information available on this page

A vineyard is a clearly defined parcel of land where one or more grape varieties are planted.

• List of Vineyards: View all registered vineyards in your winery. You will be able to see the following information: the number, the name, total vineyard area, organically certified, number of grape parcels, number of plants, created at.
• Search and Filter: Use search and filter options to quickly find specific vineyards by name for the vineyard and by name.
• Actions: Edit, delete, or add new vineyards as needed.

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How to Add a Vineyard

1. Click the "+" button.
2. Fill in the required information in the add vineyards form. Required fields are marked with an asterisk () in the form.*

• Name (required) - The name you assign to the vineyard. This could be an official name, or something informal like “Vineyard up the hill.” The name must be unique — duplicate names are not allowed.
• Number (required) - An internal ID for the vineyard. It might indicate that this is the fourth vineyard added, or you can set a custom number that fits your own system. Like the name, the number must also be unique.
• Row orientation – The general direction in which the vineyard rows are planted.
• Average altitude – This represents the vineyard’s average elevation above sea level. Since vineyards are often located on slopes or uneven terrain, the altitude can vary. This field captures the midpoint between the lowest and highest points of the vineyard.
• Address (required) – Enter the nearest address to the vineyard location.
• City (required)
• Zip Code (required)
• Country (required) – Selecting the country is important. It determines where the vineyard is geographically located and affects available crop protection products and other system functionalities.
• Soil type – The type of soil the vineyard is planted on.
• Width of weed free strip (required) – Enter the width in meters of the strip beneath the vines that is kept clear of weeds. If none, simply enter zero.
• Total vineyard area (required) – The total size of the vineyard in hectares, including buffer zones and grassy areas.
• Organically certified (required) – If a vineyard is organically certified, it’s important to indicate this clearly in the system.
• Organic without certification – You can also choose Organic without Certification if you follow organic practices but don’t hold an official certification.
• Biodynamic – The Biodynamic option is currently informational only, allowing you to note this farming approach for reference purposes.
• Protected geographical origins – Based on the country selected, you’ll see a filtered list of applicable PGOs. You can select one or more that apply to your vineyard’s location.
• Description

3. Click "Save" to add the vineyard to your winery. – An open text field where you can add any additional notes or details about the vineyard.

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How to Modify a Vineyard

1. Click on the three dots to the right of the vineyard's row you want to edit.
2. Modify the information you want.
3. Click "Save" to save the changes.
4. The vineyard will be modified.

How to Delete a Vineyard

1. Click on the three dots to the right of the vineyard's row you want to delete.
2. A page will open with the following text: "Do you really want to delete this Vineyard?"
3. Click "OK" if you want to delete the vineyard.
4. The vineyard will be deleted. ⚠️ Important: A vineyard cannot be deleted if it has linked registrations or related records in the system. If this is the case, a red warning message will appear stating: “This vineyard cannot be deleted because it has child registrations.” This ensures important data remains protected and traceable.

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Accessing the page My Grape parcels

Make sure you are logged in to access the following link :

Grape parcels Configuration

You can also access it by going to the Configuration section in the menu, then My Grape parcels. If you prefer to access this through the My Vineyards section, you’ll first see a list of all the vineyards registered in your system. When you click on a specific vineyard, a new table will appear displaying all grape parcels connected to that vineyard.

Information available on this pages

• List of Grape Parcels : View all registered grape parcels in your winery. You will be able to see the following details: name, planting year, grape variety, row spacing, plant spacing, number of plants, and vineyard.
• Search and Filter: Use search and filter options to quickly find specific parcels by name or grape variety for the grape parcels.
• Actions: Add, edit or delete grape parcels as needed.

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How to Add a Grape Parcel

You must first create a vineyard before you can create a grape parcel.

1. Click the "+" button.
2. Fill in the required information in the add grape parcel form. Required fields are marked with an asterisk () in the form.*

• Name (required) – Enter a unique name for the grape parcel. Choose a name that clearly distinguishes it from others in your winery.
• Row distance (required) – The spacing between rows, in meters.
• Plant distance (required) – The distance between vines within a row, also in meters.
• Grape variety (required) – Select the variety of grapevine from the dropdown list. This list includes all officially approved varieties in Europe. If something is missing, let us know.
• Number of plants (required) – Enter the total number of plants in the parcel that share the same characteristics.
• Max height of foliar wall – This is the height of the foliage above the first wire during summer, excluding the trunk.
• Rows – Use this free-text field to note which row numbers are part of this parcel. Keep in mind: the system doesn’t operate on row level, but this can be useful for internal reference.
• Rootstock – Select the rootstock type from the dropdown menu. If a specific type is missing, feel free to contact us.
• Clone – Enter the clone of the grape variety, if applicable. If not, you can leave this field empty.
• Grape color (required) – Choose the color of the grapes. This helps visually distinguish parcels throughout the platform for a more intuitive experience.
• Training method – Indicate the training method used. Over time, this will be automatically carried over into related vineyard activities.
• Planting year – Enter the year in which the majority of the vines in this parcel were planted.
• Vineyard (required) Select the vineyard this parcel belongs to.

3. Click "Save" to add the grape parcel to your winery. It is also possible to add a grape parcel by clicking directly on a vineyard (from the My Vineyards page). A grape parcel subsection will then open, allowing you to add a grape parcel to that vineyard.

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How to Duplicate a Grape Parcel

The purpose of duplication is to create a parcel more quickly, avoiding the need to enter each piece of information one by one. This is especially useful if your new parcel is very similar to one you already have.

1. Click on the three dots to the right of the grape parcel row you want to duplicate.
2. A form will open. You can change any information if needed, but you can also keep the exact same details. Tip: It's recommended to change the name of the new parcel to clearly distinguish it from the original.
3. Once you've reviewed the information, click "Save" to save it.
4. Your new parcel will automatically be added to your list.

How to Modify a Grape Parcel

1. Click on the three dots to the right of the grape parcel's row you want to edit.
2. Modify the information you want.
3. Click "Save" to save the changes.
4. The grape parcel will be modified.

How to Delete a Grape Parcel

1. Click on the three dots to the right of the grape parcel's row you want to delete.
2. A page will open with the following text: "Do you really want to delete this Grape parcel?"
3. Click "OK" if you want to delete the grape parcel.
4. The grape parcel will be deleted. ⚠️ Important: A grape parcel cannot be deleted if it has existing registrations linked to it. In that case, the system will display an error message: “This parcel cannot be deleted because it has child registrations.” This restriction helps preserve historical and traceability data.

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Cellar Configuration

This page allows you to view, add, and manage cellars in your winery. Below is a guide to the information you can find and how to add, modify, delete a cellar.

Accessing the page

Make sure you are logged in to access the following link :

Cellar Configuration

You can also access it by going to the Configuration section in the menu, then My cellars.

Information Available on This Page

• List of Cellars: View all cellars registered in your winery.
• Cellar Details: Detailed information is provided for each cellar, including its name, identifier, type, and volume. Please note: the volume is not the total free capacity or current volume of wine — it simply reflects the combined capacity of the connected storage units.
• Actions: Edit, update, or add new cellars as needed. It is also possible to add, modify, and delete a a cellar.
• Import existing CBN This button allows you to import a Cellar Batch Number and assign it directly to a storage unit. This feature is especially useful for new users who want to start using the platform with their current cellar data. Instead of entering the full traceability — starting from harvest — you can simply register the existing wine volumes and their batch numbers. This makes it easy to digitalize your current cellar status and get started without entering historical records. Details on how to use this function will be covered in a separate instructional video.

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How to Add a Cellar

1. Click the "Add Cellar" (usually located at the top right of the cellar list section).
2. Fill in the required information in the add cellar form. Required fields are marked with an asterisk () in the form.*

• Cellar Type (required) - Select the type of cellar that best describes its use. If none of the standard options apply, you can choose “Other”. An extra field will appear, allowing you to enter a custom type.
• Name (required) - Assign a name to the cellar. This could be an official name or something informal like “Vinification Room”. The name must be unique, so make sure it clearly distinguishes the cellar from others in your winery.
• Number (required) - This is the internal ID for the cellar. It can reflect the order in which cellars were added, or follow your own internal numbering logic. Like the name, the number must also be unique.
• Underground cellar (required)
• Address (required) - Enter the full address of the cellar’s location.
• City (required)
• Zip Code (required)
• Country (required)
• Comment – Use this field to add any additional information or notes about the cellar.

3. Click "Save" to add the cellar to your winery.

How to Modify a Cellar

1. Click on the Modify icon (the one with a pencil) located at the end of the row you want to modify.
2. Modify the information you want.
3. Click "Save" to save the changes.

How to Delete a Cellar

1. Click on the Delete icon (the one with a trash can) located at the end of the row you want to delete.
2. A page will open with the following text: "Do you really want to delete the cellar XXX?"
3. Click "OK" if you want to delete the cellar.
4. The cellar will be deleted. ⚠️ Important : A cellar cannot be deleted if it has existing registrations linked to it. In that case, the system will display an error message: “This cellar cannot be deleted because it has child registrations.” This restriction helps preserve historical and traceability data.

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How to Manage your Storage Units

On this page, you’ll find a full list of all cellars registered in your winery. To view the storage units within a specific cellar, click the dropdown arrow to the left of the cellar name. A list of all connected storage units will appear underneath. For each storage unit, the following information is displayed: • Name – The unique name assigned to the storage unit, created by combining a prefix and an identifier. • Identifier – An internal number used to identify the storage unit. It can follow the order of creation or be customized. Note: You can have multiple storage units with the same identifier, as long as their prefixes are different. • Type – Indicates the kind of storage unit, such as Barrel, Tank, Egg, and others. • Volume – The total capacity of the storage unit when empty. Keep in mind: This does not represent the current volume of wine or available space — only the maximum capacity.

From this page, you can: • Add, edit, or delete a storage unit connected to any cellar.

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How to Add a storage related to a cellar

1. Go to the cellar where you want to add a storage and click the "Add Storage" button.
2. A multi-step form will open. Please fill in the fields in the first step. First part : Required fields are marked with an asterisk () in the form.*

• Storage unit type (required)
• Volume (required) - Specify the full storage capacity of the unit when empty.
• Unit (required) - Choose the unit of measurement
• Storage unit material (required) - Select the construction material, for example stainless steel or wood. If you select wood, an additional field will appear:
• Wood Type – Use this to describe the specific type of wood used, such as French oak or acacia.
• Material additional information For example, if the tank is coated steel or has a ceramic lining.
• Producer - The manufacturer or brand of the storage unit, if known.
• Accessories - List features like cooling jackets, valves, or sampling taps.
• Comment - Add any additional notes that may help identify or manage the unit later.

3. Click the "Next" button. Then, fill the second part. Second part :

• Number of same storage unit (required) - If you're adding more than one identical unit (example: 3 tanks of the same type), enter the total number. The system will generate one input frame for each unit.
• Prefix - A prefix is automatically suggested based on the first three letters of the cellar name, but you can customize it. When adding multiple units, all units will share the same characteristics from Step One. Only the identifiers will differ. If the units are made of wood, you’ll be asked to fill in a few more fields for each unit individually: • Wood Birth – The year the storage unit was originally manufactured. • Refurbished – Indicate whether the wood has been refurbished. • Amount of Years Used – Add historical usage information, which can be helpful for quality tracking and maintenance.

3. Click the "Next" button.
4. The third step will display a summary of the storage you are about to add. Take a moment to review the details. Once everything looks correct click "Save".

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How to Modify a storage related to a cellar

1. Click the arrow to expand the list of storages for a cellar.
2. Click the Modify icon (the one with a pencil) located at the end of the storage row you want to edit.
3. Update the information as needed.
4. Click "Save" to apply the changes.

How to Delete a storage related to a cellar

1. Click the arrow to expand the list of storages for a cellar.
2. Click the Delete icon (the one with a trash can) located at the end of the storage row you want to delete.
3. A confirmation dialog will appear with the following text: "Do you really want to delete the storage unit XXX ?"
4. Click "OK" if you want to delete the storage unit.
5. The storage unit will be deleted.

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Inventory

The "Library" page is used to manage crop protection products. You can add, edit, archive, or delete products here. Only products added to the library can be used during vineyard treatment steps.

Accessing the page

Make sure you are logged in to access the following link :

Inventory

You can also access it by going to the Inventory section in the menu, then Vineyard library.

Overview

You can view a list of all your products, which will be available when you complete a step for the vineyard and select the type 'Crop protection chemical and biological.' At that point, you'll be able to choose the product you want to apply from a dropdown list of the ones you've created in the inventory.

You can access a complete list of your products within the library. When completing a "Crop Protection" step in the vineyard module, you’ll be able to select the appropriate product from a dropdown menu populated with the products you've previously added to the library. Please note that only products included in the library can be selected—it is not possible to add a new product directly during the crop protection step. For Belgian winegrowers, the official list of authorized crop protection products for 2024 has already been entered into the system. Any missing products can be manually added through this library.

You can sort the products in your library by recognition code, product name, formulation type, or bio. If you click once, the products will be sorted in alphabetical order based on the selected column. If you click a second time, they will be sorted in reverse alphabetical order. You can search for products using the recognition code, product name, or product type. You can activate the "Show archived products" option; this will also display the products you have archived. Archived products are items that were previously used in a crop protection step but have been removed from active use—typically due to reasons such as the loss of official recognition or other regulatory or operational changes. Archiving ensures that these products remain visible in historical records but can no longer be selected for new crop protection entries. You can also add a product, edit a product, delete a product and archive a product.

Each product in the library can have one of the following statuses:

• Active: The product has been added to the library and is available for selection during the crop protection step.

• Active and used in a step: The product has been used in at least one previous crop protection registration and remains available for future use.

• Archived and used in a step: The product was previously used in a crop protection step but has since been archived. Archived products are no longer available for selection in new crop protection steps. They are only visible when the "Show archived products" option is enabled.

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How to Add a Product to Library

1. Click the "+ Add product to library" button.
2. Fill in the required information in the add product form. Required fields are marked with an asterisk () in the form.*

• Recognition code (required) This is the official code for the crop protection product in the country of use and purchase.
• Product (required) Enter the full official name of the product. Include any additional details such as “50 percent WG” or other relevant identifiers.
• Formulation type (required) This is the form in which the product is applied. Examples are: granulate, powder, liquid,…
• Product description This allow you to add extra details about the product.
• Product types (required) Choose from the available list of crop protection product types. If you don’t see the correct type, contact us.
• Bio Check this box if the product is approved for use in certified organic vineyards.

3. Click "Save" to add the product to your winery.

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How to Modify a Product

Important: Once a product has been used in a crop protection step, it can no longer be edited or deleted. This is to ensure that historical records remain accurate and unchanged. If you still need to modify the product, you must first delete the crop protection registration that uses it. After that, you can edit the product in the library and then re-create the crop protection registration using the updated product. As long as a product is linked to an existing registration, editing or deleting it is not allowed.

1. Click on the Modify icon (the one with a pencil) located at the end of the row you want to modify.
2. Modify the information you want.
3. Click "Save" to save the changes.

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How to Delete a Product

1. Click on the Delete icon (the one with a trash can) located at the end of the row you want to delete.
2. A pop-up will appear with the following text: "Are you sure you want to delete this crop protection product ?"
3. Click "YES" if you want to delete the product.
4. The product will be deleted.

How to Archive a Product

If the trash icon is not visible, this means the product has been used in a crop protection step. In that case, deleting is not allowed to protect the accuracy of historical records. Instead of deleting, you can archive the product. An archived product will no longer appear in the active product list, but it will still be visible in historical crop protection registrations. Archived products are also not selectable in future crop protection steps. When archiving, a confirmation message will appear: "Are you sure you want to archive this crop protection product?" Click "YES" to confirm. If a product was archived by mistake, you can unarchive it at any time.

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Vineyard Step/Registration

The Vineyard Step/Registration page allows you to add, and manage vineyard steps for your vineyards. This page is essential for tracking all activities and interventions performed in the vineyard, supporting compliance and quality assurance.

Accessing the page

Make sure you are logged in to access the following link :

Vineyard Step/Registration

You can also access it by clicking the "+ Register new activity" button and then selecting "Vineyard step".

Information Available on This Page

• Actions: Add new vineyard steps as needed.

How to Add a Vineyard Step

1. Select one or more vineyards.
2. Select one or more parcels.
3. Choose the step type.
4. Click the "Register vineyard step" button.
5. Fill in the required information about the step type that you choose. Make sure to fill in all the fields marked with an asterisk, as they are required.
6. Click "Save" to add the vineyard step to your records.

Information about the Different Step Types

• Biostimulants treatment : Biostimulants are products applied to grapes to naturally stimulate growth. (Product, Application rate, Unit, Product description, Composition of the product)
• Crop protection chemical and biological : Products, chemical or biological, applied to protect plants. -Product Type [acaricide, adjuvant, anti-foaming agent, anti-moss,bactericide, elicitor of the self-defense mechanism, fungicide, growth regulator, herbicide, insecticide, molluscicide, nematicide, repellant, rodenticide, virucide, wetting agent] -Monitoring information [Downy mildew, Weather station warning system forecast, External warning system forecast, Advice, Drone]
  • Pests [Powdery mildew, Downy mildew, Botrytis bunch rot, gray mold, noble rot, Anthracnose/Black spot,Phomopsis cane and leaf spot/ Excoriose, Black rot, Diplodia tip blight/ White rot/Grapevine trunk disease, Alternaria rot, Aspergillus rot, Cladosporium rot, Monilia rot, Moniliosis, Rot-brown, Rhizopus rot, Penicillium rot, Blue rot, Pink mold, Browning of the stalk, Ripe rot, Rot caused by Colletotricum spp., Dieback Botryosphaeria, Root rot, Black foot, Esca, Acid rot, Eutypa dieback, Eutypiose, Pierce's disease, Angular leaf spot, BACTERIAl necrosis, Flavescence dorée, Black Wood, Crown gall disease, Grapevine fanleaf VIRUS, Leaf roll VIRUS, Grapevine yellow speckle virosis, Tomato ringspot VIRUS, Grapevine fleck VIRUS, Grapevine Red blotch disease, Rupestris stem pitting, Vein necrosis, Syrah decline VIRUS, Leaf spot, Grapevine pinot gris VIRUS (GPGV), Grapevine leaf mottling and Deformation VIRUS, Apple latent spherical VIRUS, Grapevine berry inner necrosis VIRUS, Grapevine yellow vein disease, Weed - General, Monocotyledonous, Dicotyledonous, Thistle, Datura/ Stinkweed/ Thorn apple/ Jimsonweed, Common nutsedge, Nutgrass, Jawa grass, Japanese knotweed, Asian knotweed, Japanese fleece flower, Field Bindweed, Cornbine, Johnson Grass, Aleppo grass, Bermudagrass, Pigweed, Horseweed, Horsetail, Marestail, Toad pipe, Nettles, stinging nettles, Crabgrass, Bristly Oxtongue, Poison Hemlock, Dandelion, Grape Phylloxera, Yellowjackets (Wasp), European Hornets, Asian hornet/ yellow-legged hornet, Spotted wing drosophila (SWD), Japanese drosophila, Grapevine Leafhoppers - General, Green leafhopper, Grill leafhopper, American grapevine leafhopper, Buffalo treehopper, Grapevine Scale - General, European Grapevine Moth, Eudémis, Grape berry moth, Cochylis, Eulia, Grape Tortix moth, Pyrale, Grapevine leaf roller, Cigarier, Hazel leaf roller, Pear leaf roller, Looper caterpillars, Grape Berry Moth, Grape Flea Beetle, Grape Root Borer, Érinose, Acariose, Spider Mites - General, Hornbean mite, Yellow mite, Red mite, Rose Chafer, Grape Mealybug, Grape Rootworm, Grape Phorbia Fly, Grape Leafroller, Grapevine Weevil, Grape Leaf Skeletonizer, Grape Cane Gallmaker, Grape Flea Weevil, Grape Rootworm, Nématodes - General, Thrips, Snails - General, Common garden snail, Small-gray snail, White garden snail, Sand hill snail, Pisa snail, Roman snail, Burgundy snail, Escargot, Birds - General, Starling, Blackbird, Thrushes, Pigeons, Crows, Ravens, Rabbit, Hare, Roe, Genitic abnormalities, Drought Stress, Waterlogging, Gel damage, Heat Stress, Sunburn, Nutrient Deficiency (e.g., Nitrogen, Potassium), Nutrient toxicity, Millerandage, Salinity Stress, Soil pH Imbalance, Wind Damage, Hail Damage, Lightning Damage, Phytotoxicity Damage, Drying out of foliage, Other]
• Fertilization : The supply of nutrients to the plant through the soil, using organic or chemical fertilizers. -Product type [Animals fertilizers, Soil improver, Chemicals fertilizers, Other] -Product form [Liquid, Solid] -Contains N or P nutrients ?
• Foliar fertilizers : Fertilizers applied directly to the leaves in the form of a spray. -Product form [Liquid, Solid]
• Trellis system : is a structure used to support plants.
  • Type of action [Place vineyard wires, Repair or replace vineyard wires, Tensioning vineyard wires, Place posts or poles, Replace posts or poles, Place wire tensioner, Replace wire tensioners, Place wire springs, Replace wire springs, Place ground anchors, Replace ground anchors, Place plant stakes, Replace plant stakes, Fix plant stakes, Place shelves or brackets, Replace shelves or brackets, Place protective shealth for young vines, Remove protective shealth for young vines, Secure plant stakes, Other]
• Vineyard monitoring : Smart and regular monitoring of the vineyard to protect and improve wine production. -Monitoring method [Advice, Drone, External warning system, Visual, Weather station system, Other]
• Report defects : Report defects or anomalies observed on a plant. -Problem [Unharmed Plant, Harmed plant, Absent Plant, Dead Plant, Wood disease, Virus, Young plant, Herbicide damage, Vineyard pole/picket - End, Vineyard pole/picket - Middle, Plant pole/picket, Ground anchor, Missing wire, Broken wire, Stagnant water, Other]
• Frost Protection Frost protection method [Fire Pots, Heaters, Open Fire, Wind Machine, Wind Machine with Heating, Hot Air Gun, Sprinkler, Electric Heating Wire, Frost Blankets, Helicopter, Other]
• Thinning of inflorescences/bunches and green harvest : Viticultural practices that consist of removing part of the flowers, grape clusters, or green grapes before the final harvest. -Operation type [Thinning/Halving of inflorescences, Removing inflorescences, Removing late bloom, Bunches thinned/halved, Green harvest, Other]
• Grapevine trunk cleaning -Grapevine trunk cleaning method [Manual, Mechanical]
• Harvest parameters analysis -Density unit [Degree Brix, Degree Baumé, Degree Oeschle, Degree Klosterneuburger Mostwaage, Réaumur, Balling, Specific gravity] -Potential alcohol -Acidity -Phenolic ripeness -Sensory maturity
• Soil cultivation -Cultivation method [Manual, Mechanical] -Cultivation location [Under vine, Between rows, Surrounding greens, Other] -Type of action [Mowing, Flail mowing, Rolling, Earthing up, Mechanical weed control, Deep tilling / plouging, Sower cover crop, Incorporation milling ploughing, Erosion prevention, Cutting vine roots, Other]
• Other vineyard steps : If you wish to add a new vineyard step that is not in the list, this is where you do it.
• Nutrients analysis -Sampling date -Analysis type [Soil Analysis, Leaf Analysis, Shoot Analysis, Fruit Analysis, Other] -Laboratory -Analyzed parameter [Soil parameters, pH (Acidity), C-Organic (Organic Carbon Content), Organic Content, C/OS Ratio, CEC (Clay-Humus Complex), CEC Occupancy, Crumbling, Slackening, Dust Sensitivity, Microbial Biomass, Microbial Activity, Fungus/Bacteria Ratio, Moisture-Retaining Capacity, Other Soil, Plant nutrient, Nitrogen, Phosphorus, Potassium, Sulphur, Calcium, Magnesium, Silicium, Iron, Manganese, Copper, Zinc, Molybdenum, Selenium, Boron, Chlorine, Nickel, Cobalt, Aluminium, Sodium, Other nutrient, Nutrient ratio, Carbon/Nitrogen, Carbon/Sulfur, Nitrogen/Phosphorus, Nitrogen/Sulfur, Nitrogen/Potassium, Phosphorus/Zinc, Calcium/Magnesium, Calcium/Potassium, Calcium/Boron, Iron/Manganese, Molybdenum/Sulfur, Copper/Molybdenum, Iron/Copper, Other Ratio]
• Canopy management : -Canopy Information [Defoliation, Spring pruning, Summer pruning, Thinning, Tying up shoots]
• Mechanical and physical crop protection : -Crop protection type [Bird protection, Blowing dry inflorescences, Nets, Remove bunches, Pheromone,Physical barrier, Traps, Use of natural enemies, Vine surgery, Other]
• Pruning : -Pruning type : [Additional winter pruning, Winter pruning,Pre pruning, Pruned shoots removal] -Pruning method [Manual, Mechanical]

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Trace Vineyard

This page allows users to search for interventions carried out on vineyard plots. You can search by date range, vineyard, or grape parcel. A toggle button also allows you to display spraying and fertilization steps only, if needed. You can click on the arrow to see the details related to your registration.

Accessing the page

Make sure you are logged in to access the following link :

Trace Vineyard

You can also access it by going to the Winery Activities section of the menu and clicking on Vineyards & grapes.

Information Available on This Page

• Vineyard Traceability:
  • View the complete history of activities performed on each vineyard and grape parcel.
  • Track changes, treatments, and interventions over time.
• Activity Log:
  • Review a chronological log of all actions, such as planting, treatments, harvests, and inspections.
• Search and Filter:
  • Find specific vineyards or parcels using search and filter options.
• View the details of a vineyard step:
  • By clicking on the arrow, you can view the details such as the step name, date, and all the information entered during the registration. The fields displayed may vary from one step to another, as they are specific to each type of vineyard step.
• Actions:
  • Edit records.

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Harvest Step/Registration

The Harvest Step/Registration page allows you to view, add, transfer to storage unit, edit and delete harvest steps for your vineyards and your grape-parcels. This page is essential for tracking harvest activities, ensuring accurate records, and supporting compliance in wine production.

Accessing the page

Make sure you are logged in to access the following link :

Harvest Step/Registration

You can also access it by going to the Winery Activities section of the menu and clicking on Harvest, or by clicking the "+ Register new activity" button and then selecting "Harvest step".

Information Available on This Page

• List of Harvest Steps: View all harvest steps registered for your winery.
• Harvest Step Details: See information such as harvest date, vineyard, grape-parcels and the percentage collected.
• Actions: Create, edit, transfer to storage unit, update, or add new harvest steps as needed.

How to Add a Harvest Step

1. Select one or more vineyards.
2. Select one or more parcels.
3. Click the "Register harvest" button.
4. Fill in the required information in the Add Harvest Step form. Required fields are usually marked with an asterisk () in the form.* General information:

• Start date (required) By default, this field will be populated with the date and time at which you click on Register harvest.
• End date (required) By default, this field will be populated with the date and time one hour after you click on Register harvest.
• Number (required)
• Name (required)
• Method
• Triage
• Description of harvest
• Weather conditions Harvested grape information:
• Estimated weight
• Estimated weight unit (required if you specify the Estimated weight)
• Sugar content
• Sugar content unit (required if you specify the Sugar content)
• Density
• Density unit (required if you specify the Density)
• Total acid content
• Total acid content unit (required if you specify the Total acid content)
• Acidity (pH)
• Potential alcohol content
• Quality description Grape parcels extra information :
• Percentage of grape parcel harvested For each of your grape parcel, you can enter the percentage harvested. Extra information :
• Machine used
• Total working hours spent
• Rows
• Comment

5. Click "Save" to add the harvest step to your records.

How to transfer to a storage unit

1. Click on the three dots to the right of the harvest's row you want to transfer to a storage unit.
2. Click on "Transfer to a storage unit".
3. You have to fill out the form, which contains several sections. Required fields are usually marked with an asterisk () in the form.* Transfer to storage unit :

• Date (required) The date is today's date and time by default, but you can change it if needed.
• Percentage of harvest (required)
• Amount to be processed (required)
• Unit (required)
• Method Create cellar batch :
• Cellar batch name (required)
• Cellar storage (required)
• Tank (required)
• Volume (required)
• Unit (required) Add to existing cellar batch :
• Existing cellar batch (required) If you enable the following button "Add to new storage", you will need to fill in the following fields:
  • Cellar storage (required)
  • Tank (required)
  • Volume (required)
  • Unit (required) Other information : -Total working hours spent -Comment

4. Click Save to save the changes. This message will appear: "Transfer to storage unit step registered." This means it worked.

How to Modify a Harvest

1. Click on the three dots to the right of the harvest's row you want to edit.
2. Click on "Edit".
3. Modify the information you want.
4. Click "Save" to save the changes.

How to Delete a Harvest

1. Click on the three dots to the right of the harvest's row you want to delete.
2. Click on "Delete".
3. A window will open asking you: "Do you really want to delete this Harvest?"
4. Click "OK" if you want to delete the harvest.
5. The harvest will be permanently deleted.

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Cellar Step/Registration

This page allows you to record a cellar work step. You can select the tank, choose the type of step, and finally enter all the related information. This page helps track each intervention.

Accessing the page

Make sure you are logged in to access the following link :

Cellar Step/Registration

You can also access it by going to the Winery Activities section, clicking the '+ Register a new activity' button, and then selecting 'Cellar Step'.

How to Add a Cellar Step

1. Select one or more CBNs.
2. Select one or more tanks.
3. Select a step type from the dropdown list.

• Add vinification product -Vinification product type [Sugar, Acidity regulators, Tartaric acid (L(+)-) / Acidification, Malic acid (D,L-; L-) / Acidification, Lactic acid / Acidification, Potassium L(+)-tartrate / Deacidification, Potassium bicarbonate / Deacidification, Calcium carbonate / Deacidification, Calcium sulphate / Deacidification, Potassium carbonate / Deacidification, Citric acid / Acidification, Yeasts for wine production, Lactic acid bacteria, Other acidity regulators, Stabilising agents, Citric acid / Acidification, Potassium hydrogen tartrate, Calcium tartrate / Deacidification, Tannins, Potassium ferrocyanide, Calcium phytate, Metatartaric acid, Gum arabic, Tartaric acid D, L- or its neutral salt of potassium, Yeast mannoproteins, Carboxymethylcellulose, Polyvinylimidazole- polyvinylpyrrolidone copolymers (PVI/PVP), Potassium polyaspartate, Fumaric acid, Other stabilising agents, Fermentation agents, Yeasts for wine production, Lactic acid bacteria, Other fermentation agents, Preservatives and antioxidants, Sulphur dioxide, Potassium bisulphite, Potassium metabisulphite, Potassium sorbate, Lysozyme, L ascorbic acid, Dimethyldicarbonate (DMDC), Other preservatives and antioxidants, Adsorbents, Charcoal for oenological use, Selective vegetal fibres, Other absorbents, Activators for alcoholic and malolactic fermentation, Microcrystalline cellulose, Diammonium hydrogen phosphate, Ammonium sulphate, Ammonium bisulphite, Thiamine hydrochloride, Yeast autolysates, Yeast cell walls, Inactivated yeasts, Inactivated yeasts with guaranteed glutathione levels, Other activators for alcoholic and malolactic fermentation, Correction of defects, Inactivated yeasts, Chitosan derived from Aspergillus niger or Agaricus bisporus, Chitin derived from Aspergillus niger, Glucan derived from Aspergillus niger, Copper sulphate, pentahydrate, Copper citrate, Other correction of defects, Clarifying agents, Edible gelatine, Wheat protein, Peas protein, Potatoes protein, Isinglass, Casein, Potassium caseinates, Egg albumin, Bentonite, Silicon dioxide (gel or colloidal solution), Kaolin, Tannins, Chitosan derived from Aspergillus niger or Agaricus bisporus, Chitin derived from Aspergillus niger, Glucan derived from Aspergillus niger, Yeast protein extracts, Polyvinylpolypyrrolidone, Calcium alginate, Potassium alginate, Other clarifying agents, Enzymes, Urease, Pectin lyases, Pectin methylesterase, Polygalacturonase, Hemicellulase, Cellulase, Betaglucanase, Glycosidase, Arabinanase, Beta-glucanase (β1-3, β1-6), Glucosidase, Aspergillopepsin I, Other enzymes, Gases and packaging gases, Argon, Nitrogen, Carbon dioxide, Gaseous oxygen, Other gases and packaging gases, Other practices, Fresh lees, Caramel, Allyl isothiocyanate, Inactivated yeasts, Aleppo pine resin, Other substance, Oak chips, Oak chips, Other wood chips, Tirage liqueur, Tirage liqueur, Dosage liqueur, Dosage liqueur.]
• Alcoholic fermentation -Yeast type [Endogenous, Inoculation, Purchased]
• Analysis in cellar -Analysis performers [External lab, Internal lab, Other] -Analyzed parameter [Density, Sugar (total sugars), Residual sugar, Glucose-Fructose, Glucose (D-Glucose), Fructose (D-Fructose), Sucrose, Total sugar before inversion, Total sugar after inversion, Total extract, Sugar-free extract, Alcohol, Methanol, Total acidity (Total acid, expressed in tartaric acid), Total acidity (Total acid, expressed in sulfuric acid), Malic acid (L-Malic Acid), Tartaric acid, Lactic acid, D-Lactic Acid, L-Lactic Acid, Acetic acid, Volatile acidity, Ascorbic acid, Citric acid, Gluconic acid, Pyrvic acid, Sorbic acid, Salicylic acid, Metatartaric acid, pH, Total sulfite/Total sulfur (SO₂), Free sulfite/Free sulfur (SO₂), Combined sulfite (SO₂), Active sulfite (SO₂), Ammonium, Primary amine nitrogen (PAN), Ammonia nitrogen, Amino nitrogen, Assimilable nitrogen, Calcium, Copper, Iron, Potassium, Magnesium, Chlorides, Natrium, Acetaldehyde, Catechins, Glycerol, Histamine, Polyphenols, Anthocyanins, Tannins, Casein, Lysozyme, Protein stability/Cold stability, Heat Stability, Turbidity, Moisture content, Temperature, Saturation temperature, Dissolved carbon dioxide/CO2, Dissolved O2, Conductivity, Energy value/Calorie content, Other]
• Climate setting -Control type [Climate room control, Storage unit temperature system]
• Cold maceration At the top of the form, you will need to choose between "Start cold maceration" and "End cold maceration". -Cooling method [Static cold maceration, Cryogen assisted, Controller atmosphere, Other]
• Cold stabilisation At the top of the form, you will need to choose between "Start cold stabilisation" and "End cold stabilisation". -Method [Cooling through temperature control, Natural, Product addition, Other]
• Emptying storage units : It will completely empty the storage unit.
• Juice clarification -Method [Static cold settling, Flotation, Centrifugation, Adding product, Other] -Noble gas used
• Lees stirring -Method [Manual, Mechanical]
• Malolactic fermentation At the top of the form, you will need to choose between "Start malolactic fermentation" and "End malolactic fermentation". -Method [Spontaneous, Induced] -Bacteria type [Endogenous, Inoculation, Purchased] -Malic acid -Lactic acid
• Punch down -Method [Manual, Mechanical]
• Transfer/Blending
• Use inert / noble gases -Gas type [Argon [Ar], Carbon dioxide [CO2], Nitrogen [N2], Other]

4. Click on "Register Cellar".
5. Fill out the form. Required fields are marked with an asterisk (*). If you have selected the type "Add vinification product", once you’ve entered the vinification product type and name, please click the "+ Add Product" button on the right. You will then need to fill in the rate and units.
6. Click on "Save" to record the cellar step.

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Trace Cellar

This page is used to track and manage the transfer of harvests to storage units in the cellar. It displays information related to a cellar batch (CBN), such as the storage tank used, the volume stored, the source harvest, and the date of the transfer. The user can search for a specific batch, view storage details, see registration results, and delete a transfer if needed.

Accessing the page

Make sure you are logged in to access the following link :

Trace Batch

You can also access it by going to the Winery activities section of the menu and click on Wine cellar.

Overview

Information Available on This Page :

• Cellar Traceability:
  • Followed by a grape harvest transfer to a cellar batch.
• Storage Unit Details:
  • Access information about each storage unit, including type, capacity..
• Search and Filter:
  • Find specific cellars or storage units using search and filter options.

How to create a new cellar batch

1. Click on "Add a new cellar batch"
2. Fill out the form. Required fields are marked with an asterisk () in the form.*

• Date (required) The current date will be automatically recorded.
• Importing existing CBN If Other origin off : General information :
  • Grape variety
  • Grape origin
  • Percentage of grape variety in batch (required) The total percentage must be 100%, which means that if you add multiple grape origins, the combined percentage must equal 100%.

If Other origin on :

• Other origin
• Percentage of grape variety in batch (required) The total percentage must be 100%, which means that if you add multiple grape origins, the combined percentage must equal 100%.
• Total working hours spent (required)
• Comment Choose storage unit : -Specify a storage unit (required) -New cellar batch number (required) Add volume : -Volume change (required)

3. Click on "Save".

How to access to History deleted

Cellar Step Deleted

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Tasks Manager

The Task Manager is designed to give you a clear and structured overview of all your scheduled tasks for the coming days and weeks. This page allows you to efficiently manage all tasks related to your winery. You can view the full list of tasks with their details, perform searches or apply filters, as well as add, edit, delete tasks, or change their status for better tracking and optimized organization.

Accessing the page

Make sure you are logged in to access the following link :

Tasks Manager

You can also access it by going to the Winery activities section of the menu and click on Task Manager.

Information available on this pages

• List of Tasks: View all registered tasks in your winery.
• Task Details: See details of each tasks : name, module, type, due date, priority, assigned to, status.
• Search and Filter: Use search and filter options to quickly find specific tasks by name.
• Actions: View, edit, delete, or add new tasks as needed.

Here are some of the benefits of using the Task Manager:

• Better organization – Stay on top of all planned activities and avoid missing important steps.

• Improved teamwork – Assign tasks to team members so everyone knows what needs to be done and when.

• Greater efficiency – Prioritize tasks based on timing and urgency to streamline your workflow.

• Traceability – Keep a complete history of all completed tasks, which is useful for audits and reporting. • Flexibility – Quickly adjust your plans to respond to changes in weather, staffing, or priorities.

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How to Add a Task

1. Click the "+ Add Task" button.
2. Fill in the required information in the add task form. Required fields are marked with an asterisk () in the form.*

• Task Name (required) This is the name that will appear in the task overview. Choose something clear and descriptive.
• Module (required) Use this field to categorize the task based on the stage of the winemaking process it belongs to, such as Vineyard, Harvest, or Cellar.
• Task Type (required) This field describes the specific activity the task refers to. By linking it to a predefined operation in the vineyard or cellar, the platform will automatically use the correct activity form when the task is completed through a registration.
• Priority (required) Indicate how important or urgent the task is.
• Start date The date when the task should begin.
• Due Date (required) The date by which the task should be completed.
• Assigned To Choose who will be responsible for carrying out the task.
• Instructions Use this free-text field to provide any details or guidance for the assigned person. You can also add formatting or design to structure the information.
• Comment To add any additional notes.

3. Click "Save" to add the task to your winery.

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How to View a Task

1. Click on the View icon (the one with an eye) located at the end of the row of the task you want to view.
2. Click the "✖" in the top right corner when you are finished.

How to Modify a Task

1. Click on the Modify icon (the one with a pencil) located at the end of the row you want to modify.
2. Modify the information you want. Please note: A task can only be edited if it hasn't been marked as done. Once a task is completed, the platform locks its details to maintain accurate records. In that case, you’ll only be able to add comments — editing other information will no longer be possible.
3. Click "Save" to save the changes.

How to Delete a Task

1. Click on the Delete icon (the one with a trash can) located at the end of the row you want to delete.
2. A page will open with the following text: "Are you sure you want to delete this task?"
3. Click "YES" if you want to delete the task. Important Note About Linked Registrations: If the task you’re deleting has a linked registration, the system will display a different confirmation message: “The registration will be detached from this task but will remain accessible for traceability.” This means that while the task itself will be deleted, the connected registration will remain in the platform. You won't lose any historical or traceability data — only the task link will be removed. For tasks that are not marked as done, or those without a linked registration, the standard confirmation message will apply.
4. The task will be permanently deleted.

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How to Mark a Task as Completed :

1. Click on the Validation icon (the one with the green check mark) located at the end of the row of the task you want to mark as done.
2. A page will open with the following message: "Do you want to register a step while completing this task?"
3. You have two options : -Click “NO” to simply mark the task as completed. The task’s status will be updated, and the icon will turn yellow to indicate it’s done. -Click “YES” if you want to register the corresponding activity. The system will guide you to the Register an Activity form, where you’ll need to select the grape parcels or storage units where the task was performed. The activity type will already be pre-filled based on the task’s information.
4. The icon will turn yellow, which means the task has been completed. If you want to move the task back to "To Do", just click the yellow arrow again — it will turn green.

Reverting a Task to "To Do"

At any time, you can return the task to the “To Do” status

1. Simply click the yellow icon again.
2. It will turn back to green, and the task will be set as active once more. Note: If you revert a completed task that has a connected registration, the system will detach the task from the registration, just like it does when you delete a task. The registration itself will remain available in the platform, so no historical or traceability data will be lost. Once the task is reverted, you’ll be able to complete it again at a later time — with the option to link a new registration if needed.

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Documents & Downloads

This page allows you to generate and download an official harvest declaration. However, you are still responsible for verifying every detail generated within the document !

Accessing the page

Make sure you are logged in to access the following link :

Documents & Downloads

You can also access it by going to the General section in the menu, then Documents & downloads.

How to Generate a Harvest Declaration

1. Click on the "+ Generate harvest declaration" button.
2. This will generate a document. This may take a moment, please wait.
3. You can then download the document by clicking on: Download document.
4. The document will appear in your downloads.
5. Please check the information, this is very important, you must ensure the accuracy and completeness of the information. Don't forget to sign the document.
6. Once you've checked and completed the document, make sure to save it and submit it as instructed by the relevant government department.

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For further assistance

See the Support Portal .

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