Selling a Harvest or Purchase Batch
In the platform, you can register the sale of harvested grapes or purchased grapes/must. This step ensures that quantities permanently leaving the winery are recorded in the traceability system.
To access this function, go to theWinery Activitiesmenu and selectHarvest. Then click theyellow-blue arrownext to the batch you want to sell and chooseSale.
At the top of the form, you may see a large system notification. This can be closed by clicking the cross in the top-right corner.
Important Notes About the Selling Step
You can perform multiple post-harvest actions (e.g., transfers or sales) on the same HBN (Harvest Batch) or PBN (Purchase Batch). This is possible only until theprocessed percentage reaches 100%. Once a batch is fully processed, it becomes inactive and no further steps can be taken.
You cannot sell multiple batches in a single registration. Each batch must be sold in a separate step.
⚠️Selling Step Requires Certainty
- Only register a selling step if you are absolutely certain that the grapes or must will be sold and permanently removed from the platform.
- Selling steps directly affect traceability and cellar operations.
- While it is technically possible to delete a selling step, this is strongly discouraged due to the impact on traceability records.
- Once registered, the sold quantity will be marked as processed in the HBN or PBN. A fully processed batch will no longer be available for additional sales or transfers.
📅When to Register
- Always register a selling stepon, or just before, the actual pickup dateof the grapes or must.
- This ensures accurate traceability and prevents conflicts with cellar activities such as transfers or transformations.
- Do not use this step as a placeholder. Register it only when the sale is final.
Completing the Selling Form
After selectingSale, a form withtwo sectionswill appear.
1) General Information
In this section, provide the following details:
- Date– Pickup date or the date on the invoice.
- Description– Notes or details you want to record about the sale.
- Batch Information– Basic details about the selected HBN or PBN.
- Selling Type– Choose whether the sale concernsgrapesormust(important for government documentation).
- Percentage of Harvest Sold– Enter manually or use the autofill switch to apply the available percentage of the batch.
- Estimated Weight Sold– Unlike harvest registration, the sold weight must be recorded.
- Total Working Hours– Labor time spent on the selling operation.
- Comments– Additional information if needed.
2) Selling Details
This section allows you to provide more detailed selling data:
- Cost Price– Per kilogram and the total value. This is useful for calculating the production cost of wine.
- Purchaser Information– Enable the purchaser switch to enter details about the buyer, including:
- Winery name
- Contact person (name, phone, email)
- Company name and VAT number
- Winery address (street, city, postal code, country)
3) Saving the Sale
Once all information has been entered, clickSaveto complete the registration.
If successful, the platform will confirm with the message:
“Selling step registered.”
The sale will then appear in your harvest overview and be integrated into your traceability records.
Samenvatting
The selling step is a final action that records grapes or must leaving the winery. It ensures compliance and traceability but should only be used when the sale is confirmed.
For any questions or support, please contact the helpdesk.
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